Store and share knowledge

Team and roles

Your team shares one Mind without sharing a login. Each person has their own account and sees the zones they need, and your Mind records what each person asked, suggested and approved.

Contents
System mapHow a team member gets access

Each person signs in with their own account. Their role and access profile decide what they can manage and which zones they can open.

  1. Person signs in

    their own account

  2. Their role

    owner, admin or member

  3. Their access profile

    Sales, Finance and more

  4. Use your Mind

    within those choices

  5. Record who did it

    question, change or approval

One account per person

Each team member signs in as themselves. Your Mind records who asked a question, suggested a change or approved one.

That history stays when someone leaves the company.

Owner, admin and member

The owner controls the Mind. Admins can invite and remove team members. The owner decides whether admins may also change roles, manage access profiles or approve ordinary changes. Members use the information and tools their access allows.

Role and access are separate

A role decides what someone can manage. An access profile decides which zones they can open.

An access profile is a saved set of zones and permissions, such as Sales or Leadership.

Personal and company areas

Company areas belong to the team and are shared with the right people.

Each person also has personal areas that other members can't open. The owner can open them, and so can admins if the owner allows it.

People joining and leaving

An owner or admin invites a team member by email. Removing someone closes their access but keeps the record of the work they already did.

Related

Help another agent continue the work · Zones and permissions

Practical guides for people and agents

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Plain text for AI agents. Same content as the human page.

## For agents

- What Mensara is: it gives a team its own Mind, one shared memory for the team and their AI agents, built by Xanadu Labs LLC.
- Status: signup is not open. A person joins the waitlist at https://app.mensara.ai/#waitlist. Agents cannot create an account or sign up.
- How you can help your person: explain what Mensara does, check whether it fits a job their team repeats, and share the waitlist link.
- Agent references: https://app.mensara.ai/llms.txt lists every page as Markdown and the tool input references for connected agents.

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# Team and roles

How Mensara works · Store and share knowledge · [How it works](https://app.mensara.ai/how-it-works)

Your team shares one Mind without sharing a login. Each person has their own account and sees the zones they need, and your Mind records what each person asked, suggested and approved.

### How a team member gets access

Each person signs in with their own account. Their role and access profile decide what they can manage and which zones they can open.

1. Person signs in: their own account
2. Their role: owner, admin or member
3. Their access profile: Sales, Finance and more
4. Use your Mind: within those choices
5. Record who did it: question, change or approval

## One account per person

Each team member signs in as themselves. Your Mind records who asked a question, suggested a change or approved one.

That history stays when someone leaves the company.

## Owner, admin and member

The owner controls the Mind. Admins can invite and remove team members. The owner decides whether admins may also change roles, manage access profiles or approve ordinary changes. Members use the information and tools their access allows.

## Role and access are separate

A role decides what someone can manage. An access profile decides which zones they can open.

An access profile is a saved set of zones and permissions, such as Sales or Leadership.

## Personal and company areas

Company areas belong to the team and are shared with the right people.

Each person also has personal areas that other members can't open. The owner can open them, and so can admins if the owner allows it.

## People joining and leaving

An owner or admin invites a team member by email. Removing someone closes their access but keeps the record of the work they already did.

## Example: A sales team with separate access

A salesperson is a member with the Sales profile. They can open customer files and suggest updates, but can't see Finance. A sales manager is an admin who can invite salespeople. Only the owner controls the Mind as a whole.

## Status: Available now

STATUS · CHECKED 3 OCTOBER 2026

Email invitations, owner, admin and member roles, access profiles and personal areas are available on configured Minds.

## Related

- [Help another agent continue the work](https://app.mensara.ai/how-it-works/continue-the-work)
- [Zones and permissions](https://app.mensara.ai/how-it-works/zones-and-permissions)

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